January 2020 Meeting Minutes

January 9, 2020 – 5th Board Meeting at Deborah’s Place

Meeting was called to order at 7:01 PM by Ben Richter, President.

Attendees:

ü  President - Ben Richter

ü  VP of Operations - Miguel Matta

ü  Treasurer – Sarah Nawrocki

ü  Secretary – Eunja Rau

ü  Membership Director – Deborah Margraff 

ü  Director for Community Outreach - Anne Coia

ü  Volunteer Coordinator – Delna Clark

ü  Director for Training Programs - Kate Marden

ü  Legal Counsel – Ed Grant

ü  Award Coordinator – Dylan Bartlett

ü  Race Director – Raj Bhanot

ü  Member – Lisa Towell

Director of Race Operations – Jennifer Vu

Director for Training Initiatives - Mike Tosto

VP of Training - Jonny Pellish

Webmaster - Vitaliy Pavlyuk

VP of Races - open

Director of Contract Races - open

  1. November meeting minutes – Approved.
  2. Action items review from the previous meeting: a. DCRRC cards – Jonny will print 5,000 copies ($300). b. Board members bio update – Vitaly will update the DCRRC page. c. Nomination for Hall of Fame – Ben will send the recommendation of Rob Wolfe to the existing Hall of Famers to get approved. d. Spring Capital Classic 10K Training – Kate will work with Jonny to have a plan in place in time.
  3. Future board meeting dates: Mar 1 (Banquet), May 14 (New Board)
  4. Banquet speaker: Action – Kate andEd will reach out to prospective speakers they know. Ben will investigate whether we can get Kathrine Switzer.
  5. Posting: Action – Ben will post the link to sign up for the banquet on the website.
  6. Treasurer Reports

Bi-monthly reports were sent out before the board meeting:

  1. 2019 Financial result - $20K net income mainly thanks to sponsorship for Alexandria Turkey Trot
  2. Sales Tax Issue: Action – Ben will contact RRCA for guidance, check with Rob Wolfe for his experience with CB 10M, and work with Sarah for interim measures.
  3. 2020 Budget: Action – Sarah will work with Brian and Miguel to discuss capital investment for this year.
  4. Bank account: Action – Ben will move ban account from wells Fargo to Capital One and come up with the list of members with DCRR bank accounts.
  1. Races Updates:

Race

Bread Run 10K

Director(s)

Bob Thurston and Delabian Rice-Thurston

Result

200 Finishers

Race

Gar Williams Half Marathon

Director(s)

Brian Danza

Result

380 Finishers

Race

Predictions and Resolutions 5K

Director(s)

Rich Mendelowitz

Result

270 Finishers

Race

George Washington Birthday Marathon

Director(s)

Raj Bhanot

Time

10:00 AM, Sunday, February 16, 2020

Place

Greenbelt Youth Center, Greenbelt, MD

Permit

Obtained

Reg. Link

Open

Others

Sponsors – Hard Rock Café, Crown Plaza

224 signed up as of now

Shirts √ (waiting for shipment), String bags √, medals √, Captains √ (mostly), Volunteers – link will open week of 1/13

Note: For 2021, race day signup fee will increase by $5.

Race

Club Challenge 10 Miler

Organizer(s)

Jennifer Vu

Time

8:00 AM, Sunday, February 23, 2020

Place

10901 Little Patuxent Parkway, Columbia, MD21044

Reg. Link for Race

Open

Reg. Link for Bus Signup

Action – Vitaly will open the link on the website.

Bus

Action - Jennifer will rent a bus. No charge to the members.

Singlets – Deborah will bring to the bus.

Snacks – Jennifer will purchase and bring to the bus.

Snow Ball Series Race Schedule

  1. Bread Run 10K, December 8
  2. Gar Williams Half Marathon, December 15
  3. Al Lewis 10 Miler, January 11
  4. JFK 20K & MLK 5K, January 18
  5. Langley 8K, February 8
  6. Club Challenge 10 Miler, February 23 (now open for sign-up!)
  7. Burke Lake 12K, March 1
  8. Fort Hunt 10K, March 8
  • All registration links are open and working.
  1. 2020 Women’s Distance Festival / Run After the Women 5K – Director: Miguel Matta, Date: 6/7/2020
  2. Race Teams – Action: Toni Diegoli will organize DCRRC teams for CB 10M, Rock’n Roll DC, and Boston Marathon.
  1. New Business
  2. Appointment of Nominating Committee for 2020-2021 Board:
  • 3 new board members recruited
  • Some existing board members being re-recruited
  1. Appointment of Nominating Committee for 2020 award winners:
  • Most Improved Female: Katie Stilling
  • Outstanding Female Runner: Liz Ozeki
  • Outstanding Female Master (age 40-59): Christine Westcott
  • Outstanding Female Grand Master (age 60+): Ida Draim
  • Most Improved Male: Steve Nawrocki
  • Outstanding Male Runner: Bobby Beasley
  • Outstanding Male Master (age 40-59): Shawn Zeller
  • Outstanding Male Grand Master (age 60+): Bob Draim
  • Justine Peet Outstanding Volunteer Award: Mike Tosto
  • Outstanding Coach: Rich Mendelowitz
  1. Training Update
  2. SLR (Mike) - Megan Curtin will take over the SLR and as Director for Training Initiative.
  3. HMTP/ATM Training Program (Kate)
  • 35 trainees signed up for spring half marathon training.
  • Arranging speakers to talk to trainees before some runs. Action: Ben will reach out to Jill Rowan.
  1. MTP (Jonny)
  • 16 signed up for Spring Marathon Training. Action – Jonny will do another blast on FB to catch some New Year's resolutions.
  • Coaches - Big Guy, Jill Brasky, Eunja, and Carl Ford. 
  • We are in the process of trying to get more runners integrated with Wednesday and Thursday track workouts.
  • Long-sleeve training t-shirts. Action - Jonny will order something close to exact quantity and plan a new order to cover 10K training when that gets started.
  • Several trainees have reported issues with Gmap-Pedometer (site we use to store route maps -- not cue sheets).  I am experimenting using Plot-a-Route as an alternative (https://www.plotaroute.com/).
  • Megan C. is doing a great job with SLR.
  1. Spring Capital Classic 10K Training – Will need to find another leader replacing Kathy P. Action: Jonny will work with Kathy to find the replacement. Training will start in late March still at Summit to Soul.
  2. Spring Rock’n Roll Marathon: Action – Coaches to ask trainees to sign up as DCRRC members! Kate and Jonny to send the link https://www.runrocknroll.com/Programs/Run-Clubto trainees.
  3. Couch to 5K: Actions – Kate and Anne will come up with a partnership proposal with FRC; Delna and Kate will organize the 5K program.
  1. Webmaster – Vitaliy
  2. Website upgrade: Action – Ben will discuss with IT team (Brian, Dylan, Raj, Vitaly).
  3. Board members bios – Action: Vitaliy will update the board members bios on our website.
  4. IT feasibility questions:
  • When signing up for races, can we add an option to become members?
  • When signing to be a member, can we ask where they hear about us?
  1. Membership – Deborah
  2. Membership Status:

Category

Expired

Renewed

Total

Lifetime

0

19

19

Families

188

472

660

Students

26

26

62

Individuals

312

530

842

Total

526

1,028

1,554

Action – Dylan will send the list to Deborah to figure out non-members that have paid more for low key races than membership fee. Deborah will then send an invitation email to those in the list to become members.

  1. Happy Hour: Action – Deborah will check with IFC.
  • Time: 7 PM, Thursday, May 21, 2020
  • Place: Ireland Four Courts
  1. Volunteers – Delna
  2. Cherry Blossom 10 Miler: Friday, April 3, 2020 from 5:00 PM until 8:30 PM
  3. Parkway Classic 10 Miler: April 26, 2020 (Lead: Alan Coykendall)
  4. Rock and Roll Marathon: March 28 (Lead: Ted Cochrane)
    1. Community Outreach: Anne Coia
    2. Food bank: Action – Deborah will include this in the email distribution for the banquet.
    3. Rock and Roll Marathon Tent: Action – Anne, Miguel, and Deborah will reach out to the race organization to inquire about the tent at the finish line.

v  Others:

  • DCRRC Running Book Club
    • Time: 4 PM, Sunday, Mar 15, 2020
    • Place: East West, Rosslyn
    • Book: Born to Run by Christopher McDougall
    • POCs: Eunja Rau, Virginia Reynolds (Facilitator – Robert Mugizi)

Meeting adjourned at 9:04 PM.

 

Upcoming Events

DCRRC Gar Williams Half Marathon
Sun, Dec 5th, 2021, @9:00am
DCRRC Bread Run 10K & 2 Mile Fun Run
Sun, Dec 12th, 2021, @10:00am
2022 DCRRC Predictions & Resolutions 5K
Sat, Jan 1st, 2022, @12:00pm
DCRRC Al Lewis 10-Miler
Sat, Jan 8th, 2022, @7:30am
Board of Directors Meeting
Thu, Jan 13th, 2022, @7:00pm
DCRRC JFK 20K and MLK 5K
Sat, Jan 15th, 2022, @9:00am
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The DC Road Runners Club is a member of the Road Runners Club of America and is also affiliated with USA Track & Field. We provide a year-round schedule of running events that offer everyone a chance to participate regardless of age, gender, or athletic ability.