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January 9, 2020 – 5^th Board Meeting at Deborah’s Place

Meeting was called to order at 7:01 PM by Ben Richter, President.

Attendees:

ü  President - Ben Richter

ü  VP of Operations - Miguel Matta

ü  Treasurer – Sarah Nawrocki

ü  Secretary – Eunja Rau

ü  Membership Director – Deborah Margraff 

ü  Director for Community Outreach - Anne Coia

ü  Volunteer Coordinator – Delna Clark

ü  Director for Training Programs - Kate Marden

ü  Legal Counsel – Ed Grant

ü  Award Coordinator – Dylan Bartlett

ü  Race Director – Raj Bhanot

ü  Member – Lisa Towell

Director of Race Operations – Jennifer Vu

Director for Training Initiatives - Mike Tosto

VP of Training - Jonny Pellish

Webmaster - Vitaliy Pavlyuk

VP of Races - open

Director of Contract Races - open

1. November meeting minutes – Approved.
2. Action items review from the previous meeting: a. DCRRC cards – Jonny will print 5,000 copies ($300). b. Board members bio update – Vitaly will update the DCRRC page. c. Nomination for Hall of Fame – Ben will send the recommendation of Rob Wolfe to the existing Hall of Famers to get approved. d. Spring Capital Classic 10K Training – Kate will work with Jonny to have a plan in place in time.
3. Future board meeting dates: Mar 1 (Banquet), May 14 (New Board)
4. Banquet speaker: Action – Kate andEd will reach out to prospective speakers they know. Ben will investigate whether we can get Kathrine Switzer.
5. Posting: Action – Ben will post the link to sign up for the banquet on the website.
6. Treasurer Reports

Bi-monthly reports were sent out before the board meeting:

1. 2019 Financial result - $20K net income mainly thanks to sponsorship for Alexandria Turkey Trot
2. Sales Tax Issue: Action – Ben will contact RRCA for guidance, check with Rob Wolfe for his experience with CB 10M, and work with Sarah for interim measures.
3. 2020 Budget: Action – Sarah will work with Brian and Miguel to discuss capital investment for this year.
4. Bank account: Action – Ben will move ban account from wells Fargo to Capital One and come up with the list of members with DCRR bank accounts.

1. Races Updates:

Snow Ball Series Race Schedule

1. Bread Run 10K, December 8
2. Gar Williams Half Marathon, December 15
3. Al Lewis 10 Miler, January 11
4. JFK 20K & MLK 5K, January 18
5. Langley 8K, February 8
6. Club Challenge 10 Miler, February 23 (now open for sign-up!)
7. Burke Lake 12K, March 1
8. Fort Hunt 10K, March 8

• All registration links are open and working.

1. 2020 Women’s Distance Festival / Run After the Women 5K – Director: Miguel Matta, Date: 6/7/2020
2. Race Teams – Action: Toni Diegoli will organize DCRRC teams for CB 10M, Rock’n Roll DC, and Boston Marathon.

1. New Business
2. Appointment of Nominating Committee for 2020-2021 Board:

• 3 new board members recruited
• Some existing board members being re-recruited

1. Appointment of Nominating Committee for 2020 award winners:

• Most Improved Female: Katie Stilling
• Outstanding Female Runner: Liz Ozeki
• Outstanding Female Master (age 40-59): Christine Westcott
• Outstanding Female Grand Master (age 60+): Ida Draim
• Most Improved Male: Steve Nawrocki
• Outstanding Male Runner: Bobby Beasley
• Outstanding Male Master (age 40-59): Shawn Zeller
• Outstanding Male Grand Master (age 60+): Bob Draim
• Justine Peet Outstanding Volunteer Award: Mike Tosto
• Outstanding Coach: Rich Mendelowitz

1. Training Update
2. SLR (Mike) - Megan Curtin will take over the SLR and as Director for Training Initiative.
3. HMTP/ATM Training Program (Kate)

• 35 trainees signed up for spring half marathon training.
• Arranging speakers to talk to trainees before some runs. Action: Ben will reach out to Jill Rowan.

1. MTP (Jonny)

• 16 signed up for Spring Marathon Training. Action – Jonny will do another blast on FB to catch some New Year's resolutions.
• Coaches - Big Guy, Jill Brasky, Eunja, and Carl Ford. 
• We are in the process of trying to get more runners integrated with Wednesday and Thursday track workouts.
• Long-sleeve training t-shirts. Action - Jonny will order something close to exact quantity and plan a new order to cover 10K training when that gets started.
• Several trainees have reported issues with Gmap-Pedometer (site we use to store route maps -- not cue sheets).  I am experimenting using Plot-a-Route as an alternative (https://www.plotaroute.com/).
• Megan C. is doing a great job with SLR.

1. Spring Capital Classic 10K Training – Will need to find another leader replacing Kathy P. Action: Jonny will work with Kathy to find the replacement. Training will start in late March still at Summit to Soul.
2. Spring Rock’n Roll Marathon: Action – Coaches to ask trainees to sign up as DCRRC members! Kate and Jonny to send the link https://www.runrocknroll.com/Programs/Run-Clubto trainees.
3. Couch to 5K: Actions – Kate and Anne will come up with a partnership proposal with FRC; Delna and Kate will organize the 5K program.

1. Webmaster – Vitaliy
2. Website upgrade: Action – Ben will discuss with IT team (Brian, Dylan, Raj, Vitaly).
3. Board members bios – Action: Vitaliy will update the board members bios on our website.
4. IT feasibility questions:

• When signing up for races, can we add an option to become members?
• When signing to be a member, can we ask where they hear about us?

1. Membership – Deborah
2. Membership Status:

Action – Dylan will send the list to Deborah to figure out non-members that have paid more for low key races than membership fee. Deborah will then send an invitation email to those in the list to become members.

1. Happy Hour: Action – Deborah will check with IFC.

• Time: 7 PM, Thursday, May 21, 2020
• Place: Ireland Four Courts

1. Volunteers – Delna
2. Cherry Blossom 10 Miler: Friday, April 3, 2020 from 5:00 PM until 8:30 PM
3. Parkway Classic 10 Miler: April 26, 2020 (Lead: Alan Coykendall)
4. Rock and Roll Marathon: March 28 (Lead: Ted Cochrane)
   1. Community Outreach: Anne Coia
   2. Food bank: Action – Deborah will include this in the email distribution for the banquet.
   3. Rock and Roll Marathon Tent: Action – Anne, Miguel, and Deborah will reach out to the race organization to inquire about the tent at the finish line.

v  Others:

• DCRRC Running Book Club
  • Time: 4 PM, Sunday, Mar 15, 2020
  • Place: East West, Rosslyn
  • Book: Born to Run by Christopher McDougall
  • POCs: Eunja Rau, Virginia Reynolds (Facilitator – Robert Mugizi)

Meeting adjourned at 9:04 PM.