DC Road Runners Club
Board of Directors Meeting Minutes – DRAFT
Silver Diner
Attendees:
|
Board Members |
Also Attending |
|
Aaron Cheskis |
Bob Platt |
|
Joe Racine |
Ben Richter |
|
David Kapson |
|
|
Kerry O’Brien |
|
|
Ed Grant |
|
|
Toni Diegoli |
|
|
Ian Clements |
|
|
Rob Wolfe |
Absent |
|
Judy Wolfe |
George Getek |
|
Robin Martz |
|
|
Max Reid |
|
Grant called the meeting to order at
Previous meeting
minutes approved.
Reports:
Newsletter: Grant informed the Board that the current edition of the newsletter is near completion and should be mailed no later than May 15. Meeting planned between Grant and newsletter editor Kathy Crowder to discuss alternative layouts for the newsletter to facilitate faster turn-around, including simplified “mail-only” editions and more detailed, graphic-intense, website-only versions.
Track Workouts: Progressing as usual with details available on website.
Saturday Long Run: Kerry O’Brien will take over as leader in June.
Races: The Raider Run and the Pantherlon races were completed recently. Upcoming events to focus on include the Mother’s Day 10k and Mark Azalea’s Run. The first race of the Bunion Derby summer series of races will be held at Fletcher’s Boathouse on June 21. A small committee will be formed to oversee and assist race directors for this series.
Finances: Grant reports no significant changes from April; no official report from Getek.
Membership: Diegoli distributed DCRRC membership statistics by gender, state, member type, age group and gender, and age group and state. Reports now also available online.
Website: Changes and improvements continue and include a President’s blog updated two times a week, a forum open to all members, and future plans to make updates and changes easier.
Other Business:
1.
Club Equipment:
A search is currently underway for a centrally-located parking space for
the van and a storage unit for the other Club equipment, possibly in the
2.
Major Race Committee:
Committees of about 5 members will be formed to assist race directors of
the Club’s three major races, the 20-Miler, the Turkey Trot, and the GW
Birthday Marathon. At least one board
member will sit on each committee to report progress back to the Board and
facilitate fulfillment of race directors’ needs.
Items for Board Action
1. Dues Increase: After a lengthy discussion of the pros and cons of raising the Club membership dues, a motion to raise individual dues to $20, family dues to $25, and student dues to $10 was approved without dissention by the Board. In combination with the dues increase, a motion to abolish the concept of a contributing member, eliminating the $1 race fees for all members at low-key Club races, was approved as well.
2. Race Management Services: A discussion of how to more effectively provide race management services to race directors without wearing the Club’s volunteer-base too thin was initiated. Ideas included a possible stipend to volunteers for these types of events, free race entry for volunteers, and flat fees for our services in addition to additional per-person charges.
3. Club Merchandise: In an effort to find a more effective was to sell Club merchandise to the public, Grant requested and received authorization to discuss options with local running stores such as Gotta Run and Pacers. Cheskis will contact RnJ Sports to discuss ordering more merchandise and possibly selling our gear on their website/in store.
4.
Stride Clinic: Grant requested and received authorization
from the Board to enter into agreements with the Sport & Health Club on
5.
Adverse Weather
Policy: Effective for all Club races
and track workouts, Grant proposed to delay said event until lightening was not
within 5 miles.
If VSound in air at 25oC = 343m/s and 1 mile = 1609.34m,
then 1609.34m/343m/s = about 5 seconds.
6.
All-Members
Meeting: Meeting for entire
membership set for after Hugh Jascourt 4-Miler on
June 21.
Grant adjourned the meeting at
Next meeting: