DC Road Runners Club

Board of Directors Meeting Minutes

Monday, January 15, 2007

Silver Diner

Attendees:

Board Members	Absent
Aaron Cheskis	Judy Wolfe
Kerry O’Brien	Joe Racine
Max Reid	George Getek
Ed Grant	Ian Clements
Toni Diegoli
Rob Wolfe	Others
Robin Martz	Jay Wind
	James Scarborough

Grant called the meeting to order at 7:10pm.

Previous meeting minutes approved.

Reports:

Website/Communications: Grant informed the Board that Bob Platt has submitted a proposal, based on previous Board meeting discussions, to include an abbreviated version of our Club newsletter in RacePacket. The price would be fixed per issue and mailed out to our entire membership, in addition to his normal distribution list. The proposal was approved by the Board.

Track Workouts & Saturday Long Run: The track will be unavailable for certain Wednesdays in March. O’Brien will include a few higher mileage courses in the upcoming weeks of SLR to accommodate Spring marathoners.

Races: With the Snowball Series well underway, it was decided that volunteer credit would only be awarded to those who emailed the appropriate race director ahead of time to arrange volunteer duties. With races almost every weekend in February, volunteer numbers have been down.

Finances: The Club has changed insurance companies for the Club van.

Membership: DCRRC membership statistics by gender, state, member type, age group and gender, and age group and state are available online. In addition, the Club will no longer accept membership renewals or new member applications submitted at races.

Other Business:

1. Club Awards: Awards Supervisor Rob Wolfe revealed (on behalf of he and fellow Awards Supervisor Judy Wolfe) new awards for Club races, including key chains, water bottles, and shoe bags, some of which are pictured below. In addition, car window decals were printed and will be sent out to all members with membership renewals and new member packets. They again requested that a location for storage of the awards be arranged, and continue to research possible locations.

2. Merchandise: O’Brien is working with Merchandise Coordinator Karol Murray to order new apparel to market at races and additional stores in the area.

3. 2007 Annual Meeting: The Board approved Grant’s proposal to move the annual meeting to move the annual meeting to Sunday, March 25 and to separate the Snowball Series awards from the annual meeting, as the Series scoring will not be complete by the March date.

4. National Marathon: As per the agreement approved by the Board at the last meeting, the Club is an official National Marathon running club partner, with a link to the marathon site on our site.

5. 2007 Board Member Nominating Committee: Grant will work to assemble a nominating committee of volunteers who will help choose the slate for next year’s Board for election by the membership at the Annual Meeting.

6. Farewell to Max Reid: The Club would like to express its sincere appreciation for all that Board member Max Reid has given to the Club over his years in DC, and to wish him well as he begins his new life in New Zealand. (See picture of Max with new Club merchandise above.)

Grant adjourned the meeting at 8:35pm.

Next meeting: Monday, March 12, 2007.